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Accurate payroll processing is essential for every business. One of the most important responsibilities for employers is managing payroll deductions. Some are required by law, while others are optional and agreed to by the employee. If these aren’t handled correctly, it can lead to compliance issues, fines, and unhappy employees.
Hiring an employee is about more than offering a salary. From mandatory contributions to hidden productivity costs, UK businesses often underestimate the total cost of employment. For accurate budgeting and risk reduction, understanding the full financial picture is essential.
Payroll Impact Across the Organisation When discussing business growth or annual planning, payroll is often overlooked. Given that payroll typically represents the largest operating expense for most companies, it’s surprising…
Why Spreadsheets No Longer Cut It If your business is still managing payroll using spreadsheets, it’s time to reconsider. Spreadsheets were once the default tool for payroll teams easy to…
Payroll & HR Integration and Operations Managing payroll, human resources, and timekeeping effectively is crucial for any organisation. However, many companies still operate with separate systems for these functions, resulting…
Learn about the critical aspects of payroll and tax compliance, with practical steps for employers to ensure smooth operations. Explore how we can help your business stay ahead of the curve in managing payroll, HR, and time and attendance to ensure you remain compliant, efficient, and competitive in the new financial year.
Payroll is a crucial aspect of any business, yet many employers overlook how payroll issues can lead to employee dissatisfaction, compliance challenges, and even employee attrition. A recent UK study…
Payroll reporting is a crucial responsibility for businesses, ensuring compliance with HMRC requirements and avoiding penalties. Payroll professionals must keep track of multiple deadlines throughout the financial year, particularly as they report in real-time through HMRC’s RTI (Real-Time Information) system.
Year-End Payroll Reporting for HMRC: A Guide for Employers As the financial year draws to a close, businesses across the UK must prepare for year-end payroll reporting to HMRC. This…
What is ROI? Return on Investment (ROI) is a key performance indicator used to measure the profitability or effectiveness of an investment relative to its cost. It’s a tool that…
How to Avoid Payroll Fraud Payroll fraud is a serious issue that affects organisations of all sizes, often leading to substantial financial losses. It is not only difficult to detect…
Go Paperless for Payroll and HR Did you know that 45% of the paper used in an average office will be in the bin by the end of the day?…
Why Payroll Outsourcing is Essential for a New Business Starting a new business requires sharp focus on growth, customer acquisition, and brand development. As a business owner, it’s crucial to…
Is Your Payroll Provider Missing Something? Managing payroll is one of the most critical yet complex tasks for any business. With new HMRC regulations churning out yearly, payroll law changes,…
However with numerous payroll software providers online it can sometimes be overwhelming and challenging to find the fit. At PayEscape we put the people first meaning our software solutions are fit and build around your business needs.
Due Diligence in Payroll Software: What is it and How to Look for it When choosing a payroll software provider for your business, conducting due diligence is a critical step….
Planning for the financial year Proper planning for the financial year can help businesses optimise resources, reduce risks, and achieve their goals. By analysing past performance, setting clear objectives, and…
Do businesses change payroll providers every year? Switching payroll providers is more common than many businesses realise. Research shows that dissatisfaction with payroll services leads thousands of companies to make…
Celebrating and Supporting Entrepreneurs Small Business Saturday, observed annually on the first Saturday of December, is a pivotal day to highlight and celebrate the contributions of small businesses to local…
Switching providers is a strategic decision designed to improve payroll management, ensure compliance, and streamline administrative tasks
Ensuring a company is compliant with HM Revenue and Customs (HMRC) regulations is critical for both businesses and employees. HMRC compliance covers a wide range of obligations, including accurate tax payments, adherence to employment laws, and proper record-keeping.
The start of a new financial year presents the ideal opportunity to reassess your payroll system and make improvements. Staying with an inefficient or outdated provider can hinder your business in several ways, so making the switch can be highly beneficial.
How Business Owners Can Benefit from Saving and Payroll Solutions World Savings Day is celebrated annually on 31st October, spooky right? It’s not quite Halloween, but it’s an excellent opportunity…
Outsourcing payroll offers businesses a streamlined, compliant, and efficient alternative to managing payroll in-house. Understanding the transition process is essential to making sure the switch happens smoothly and without disruption….
Ensuring your payroll is performed correctly is essential to keeping a business alive. No matter how reliable your payroll software is, if you make any mistakes like inputting data incorrectly…
National Insurance contributions play a critical role in funding public services, such as healthcare, pensions, and unemployment benefits in the UK. Employers and individuals alike are responsible for ensuring that…
Scams impersonating HMRC have recently become more frequent and convincing, leaving many business owners uncertain about whether a communication from HMRC is genuine.
IR35 legislation is a critical area of compliance for UK employers, especially those engaging contractors or freelancers. This legislation determines whether a contractor should be considered a genuine self-employed worker…
This guide will provide a comprehensive overview of how National Insurance is calculated, who needs to pay it, and how employers can effectively manage these contributions.
Keeping the UK paid – This is the movement that The CIPP created as a part of national payroll week. We have already looked into ways how businesses can celebrate…
Managing payroll is one of the most important yet complex tasks for any employer when running a business no matter what the size of the business. Each month employers need to pay employees accurately and on time to keep payment compliant and to keep peace in the workplace.
At PayEscape, we love to celebrate National Payroll Week with fun activities that bring our team together and highlight the important work that payroll professionals do every day. This year,…
National Payroll Week is an annual celebration of payroll professionals. At PayEscape we are celebrating when employees across the UK are paid accurately and on time. Established by the Chartered…
National Payroll Week is a dedicated time to recognise and celebrate the role payroll professionals play in the UK economy. Founded by the Chartered Institute of Payroll Professionals (CIPP), this…
Employment Allowance is a UK government initiative designed to help small businesses and charities reduce their National Insurance contributions tax. Introduced in April 2014, this allowance allows eligible employers to…
Integrated payroll software is a cloud based solution that combines payroll processing with other HR functions such as time management, employee benefits, and pension administration.
Tax codes ensure the correct tax amount is withheld, monthly and annually aligning with the employee’s salary.
Financial literacy is the key to making informed decisions, securing a stable future, and sorting out the challenges that come with managing money. National Financial Awareness Day, on August 14th,…
Learn about the legal obligations businesses have towards HMRC, and ways to remain compliant with your business payroll.
Staff turnover is a critical metric for any organisation. It provides insights into the stability of the workforce, the effectiveness of payroll and HR practices, and overall employee satisfaction.
Companies restructure, roles evolve, and sometimes, positions become redundant. When an employee faces redundancy, it often comes with a severance package, including redundancy pay.
Changes in tax codes can occur due to various factors, and it’s advised to stay informed to avoid potential errors and penalties.
A payroll software provider is an external company used by businesses when they don’t want the hassle and cost of managing in-house payroll. The payroll company will calculate staff pay, bonuses, sick pay, pension and other necessary deductions that keep you compliant with the latest regulations. Find out more on what a payroll system is and how it works here.
Are you looking to find out more on payroll integration but unsure where to start? The experts at PayEscape have put together a full guide to payroll integration covering what…
What is IR35? IR35, also known as the “off-payroll working rules,” is a part of UK tax legislation introduced by HM Revenue and Customs (HMRC). IR35’s purpose is to identify…
Payroll software guide for accountants Accountants are a very important asset to every business. They ensure accurate financial records are kept, taxes filed on time, and perform audits each year…
Avoid Payroll The Payroll Pitfalls of Big Businesses Continuous payroll mistakes can lead to huge consequences for companies, such as fines and loss in profit. Below will explore the most…
Recent reports from the business news of Wales reported that a quarter of all PAYE employees received incorrect paycheck at least once throughout their career, which left many struggling to…
What is an EMI scheme? Enterprise Management Incentives (EMI) are share options that are a powerful tool designed to help trading companies with significant growth potential attract, and retain key…
Dividends are an important financial tool for limited companies. They enable owners to reward shareholders for their investment and provide a tax-efficient form of remuneration for company directors. This guide…
Current National minimum wage As an employer, staying informed about the national minimum wage (NMW) and national living wage (NLW) rates is crucial. It’s equally essential for employees to understand…
Salary sacrifice, also known as salary exchange, is an arrangement where an employee agrees to reduce their pre-tax annual salary in exchange for non-cash benefits such as goods or services
When an employment relationship comes to an end, either the employer or the employee is usually required to give notice. This notice period allows both parties to prepare for the change and…
ESS integration, or Employee Self Service integration, is a powerful tool that allows businesses to streamline their HR and payroll processes. By integrating ESS portals, employees can manage their personal…
The benefits to outsourcing payroll Are you or your business considering outsourcing your payroll to a third party managed payroll provider? In this guide we will break down what payroll is,…
Employee data breaches have hit the highest level in at least five years. According to recent data provided by the law firm Nockolds, reports to the Information Commissioner’s Office of breaches…
A full guide to a P45 – How to avoid emergency tax Whether you have just hired a new member of staff and need their p45, or you are starting…
Holding on to payslips can end up as one big pile of junk stashed at the back of your wardrobe, or taking up half your gmail storage online. But the main question here, how long should you actually keep your payslips after retirement?
Have you recently started to look into outsourcing your payroll, spent hours sifting through different online payroll providers, and yet, you’re faced with the daunting business decision – Do I…
We are currently living through uncertain times, you or someone you know may be faced with the possibility of being made redundant and may be wondering how to work out…
Times are tough right now, many businesses have to face the choice of whether they reduce employee hours or not, you may be facing the question, Is it legal to reduce employee hours? and should you do it? This blog will explore everything you need to know about whether employers can reduce staff’s working hours and the best ways to go about it.
ISO 27001 is an international standard for information security management systems (ISMS).
All businesses are busy and let’s face it, payroll is the last thing businesses want to do. It can be complicated and overwhelming, especially if you don’t have a dedicated…
All businesses experience time debt, but is yours negatively impacting your company? If you’re finding that you and your team are constantly playing catch-up your business is likely suffering from…
As one of the UK leading Payroll providers, we know how stressful it can be when managing redundancies within your business. In this redundancy guide we discuss what a redundancy rate is, the latest redundancy update and the legalities of it and how we can help your business.
Every organisation, no matter how big or small, needs to run payroll. Without payroll, employees and tax don’t get paid, which can be bad for business. In this post we…
Implementing outsourced payroll is a great way to ensure tasks are completed efficiently and effectively while keeping your staff happy. This blog will explore 3 ways you can boost employee…
Payroll managers have one of the most important jobs in a company, paying staff! When staff aren’t paid correctly or on time it can lead to frustration and dips in…
Automating your payroll can simplify your processes, enhance accuracy, save your business time and money and keep you compliant with the latest rules and regulations. No matter the size of…
Whether you’re setting your payroll up in-house or through using an outsourced payroll company, it’s important to set it up correctly. Incorrect setups will cause huge issues such as wrong…
As the new financial year approaches you may want to start thinking about changing payroll providers. Being fully prepared for a fresh start in April can help you ensure your payroll processes…
When preparing for the new financial year, businesses embark on a journey of strategising and financial planning. One critical aspect that demands attention during this period is payroll management. Payroll…
Switching payroll providers can be a big decision that shouldn’t be taken lightly. However, when the right supplier is chosen it can significantly improve the efficiency and effectiveness of your…
Running a business can be difficult and when payroll compliance is thrown in the mix it can be increasingly complex, especially if your business has no prior knowledge of the…
Payroll is a business-critical function, yet it’s massively underestimated and often treated as something completely siloed. However, more companies are realising the benefits of integrating payroll with other functions such as HR…
Moving from manual or in house payroll to outsourced managed payroll can be daunting and is usually a big decision for many companies. However, opting for managed payroll can help you easily…
While many businesses choose to utilise manual payroll processes like do-it-yourself apps or data entry through spreadsheets, outsourcing payroll can make completing everyday tasks much simpler and less time-consuming. However, despite the…
The payroll outsourcing industry is seeing significant growth, and it isn’t expected to slow down anytime soon. Research revealed that the global payroll outsourcing industry was valued at $9.9 billion,…
GDPR changes that came into effect in May 2018 updated the previous guidelines that were set in the 1998 Data Protection Act. As the payroll process manages sensitive employee information,…
GDPR changes that came into effect in May 2018 updated the previous guidelines that were set in the 1998 Data Protection Act. As the payroll process manages sensitive employee information,…
In today’s fiercely competitive job market, businesses must go the extra mile to attract and retain top talent, and it requires so much more than offering competitive salaries and benefits….
As you may already know, student loan repayments are changing as of August 1st, 2023, and will be known as Plan 5. The new plan will be applicable to those…
As your business expands it’s likely you’ll need to hire new employees. While this is an exciting step in your business, it’s important to understand the relevant employment laws and…
As an employer it’s important to understand the different costs associated with payroll to help you run your business efficiently, while ensuring employee satisfaction. Despite payroll fees being complicated, it…
Ensuring your payroll is performed correctly is essential to keeping a business alive. No matter how reliable your payroll software is, if you make any mistakes like inputting data incorrectly…
It’s important to get employee details correct when completing payroll, as mistakes can lead to various consequences, such as penalties and fines. Incorrect new employee details can also lead to…
Payroll software is essential for all businesses, especially manufacturing companies. With companies within this industry usually having a lot of staff members all over the country it can be hard…
Earlier this year, the government introduced the 2023 Spring Budget (also referred to as the ‘Back to Work Budget’), with the aim of helping the UK’s ageing population, and those in long…
As an employer you will need to keep employee records, but you need to understand how long you can keep them for. We’ve put together a guide with everything you…
Staying compliant is one of the most important tasks for your payroll team to follow, as not staying compliant can lead to penalties, fines and even businesses having to close….
It can be easy for businesses to focus on bigger things within the company, rather than focusing on keeping staff happy. However this should be your biggest priority. Without your…
With the end of the tax year just around the corner, it’s important to understand the things you need to do before the year ends. We’ve put together 6 steps…
Payroll is one of the most time-consuming and error-prone aspects of running a business, and eats up a lot of budget. As companies look to streamline operations, payroll should be…
When it comes to payroll, businesses often focus on its’ pain points and why they shouldn’t invest in it rather than focusing on how it could improve business operations and…
Working within the payroll industry can be extremely fast paced, making it hard to keep on top of new rules and regulations as well as key payroll dates. That’s why…
It can be hard to persuade stakeholders to implement outsourced payroll into their business, especially if there is a team of people paid to do payroll in house. However, if…
Undertaking payroll isn’t easy, and as HMRC continues to introduce new legislations, it’s easy to miss things and make mistakes. Staying ahead of new regulations and ensuring compliance can be…
When a company doesn’t keep up with rules and regulations when it comes to HR and payroll, they may be at risk of being fined. But staying up to date…
Starting and growing a small business is not easy – managing employees, driving sales, and focusing on growth is just the beginning. Day to day operations can take up limited…
Running a business, among other things, involves managing your capital against your liabilities. These include known liabilities as well as anything unforeseen – such as theft, property damage or employee…
Paternity and maternity leave is common to almost every business. As an employer, there are a number of need-to-knows such as maternity leave duration, payment, and returning to work. This…
When it comes to working out holiday entitlement for employees, it can be a bit of a minefield. Working out annual leave for employees should be easy, but when you…
Accountants often find client payroll and accounting can be challenging. By taking time to plan and review your client’s current operations, you can identify potential areas for improvement, help clients plan for…
Proper payroll management is critical to the success of any business. Without good payroll management, business owners are at risk of being fined by HMRC, and damaging their reputation. Payroll management isn’t an…
New regulations and statutory requirements can be difficult to keep up with and navigate each year. Payroll software has evolved to make it easy to stay compliant with regulations and…
Every payroll team faces challenges with monthly operations – from managing employee data to legislative changes. There are ways to reduce time spent on payroll and improve processes without breaking…
Statutory Sick Pay (SSP) is pay given to employees by their employers if they are too sick to work and fulfil their duties. Legally, all employers must pay SSP to…
Every business has to implement and maintain compliance measures across the organisation. Employers have requirements and obligations for reporting to tax and compliance authorities each year as well. Failure to…
Companies have to use a variety of software to manage daily operations – from payroll and HR to accounting and forecasting. When it comes time to renew licenses or upgrade…
Organisations lose millions each year due to payroll fraud. It is not only difficult to detect but is perpetrated by employees within the company. Common types of payroll fraud include…
PayEscape has signed an agreement with Emburse, a global leader in spend management solutions, to offer its Emburse Certify Expense solution to all PayEscape customers. Emburse Certify Expense simplifies the…
Payroll is one of the most time-intensive and largest operational expenses for companies. How can you tell if it’s running as efficiently and accurately as it could be? With so…
If you had to rate your payroll process each month, what score would you give? If the answer was “needs improvement” you’re not alone. Payroll is one of the most…
The last 2 years have been extremely challenging for payroll and HR teams. Offices closed, employees working from home, new technology requirements, and companies trying to keep operations running. As…
The new year brings opportunities to improve operations and processes within your organisation. Payroll is one component of operations that can be very manual and time-consuming, but it doesn’t have…
Mode Global Holdings PLC (LSE:MODE), the LSE-listed Fintech Group, is delighted to announce its partnership with PayEscape, one of the UK’s fastest-growing payroll providers, to pilot the first-ever automated Bitcoin…
Many businesses have to face the choice of whether they reduce employee hours or not, but is it legal for them to do so? This blog will explore everything you…
Payroll and Human Resource departments utilise employee data to manage employee wages, benefits, leave, and holiday, but often the systems and teams are managed in a silo instead of being…
Payroll regulations continue to change as the year progresses, and with the end of furlough coming in September, payroll requirements will continue to evolve. Payroll compliance is one of the…
Running payroll is not easy, but with so many changes this year to regulations, it has become even more complicated. Making sure you update payroll with new changes and keep…
Payroll regulation changes each year can be a challenging component of managing employee payroll. In the last year, the new furlough scheme and multiple changes during the year have created…
Payescape is excited to announce a new partnership with UKG (Ultimate Kronos Group) to provide industry-leading, integrated workforce management solutions for Payescape clients, to enhance employee engagement and provide best-in-class…
One of the UK’s leading specialists in outsourced Payroll, HR and Time Management solutions has posted 44% growth after securing a string of high-profile contracts. PayEscape, which has its HQ…
The method of paying income tax and national insurance contributions that we all know, PAYE (Pay-as-you-earn) was implemented during WWII as a way to collect more tax from more individuals…
Payroll isn’t getting any easier – with evolving regulations and updates from HMRC, payroll is only getting more complicated. If your team is struggling to maintain compliance, or if you’re…
Payroll processing has many challenges – especially when you are managing contractors and flexible workers in the construction industry. Using spreadsheets and email is time-consuming and often leads to manual…
There are many reports required to complete end of year payroll reporting, so getting started now can help you get ready for the 5 April deadline. Employers must report to…
This article written by Stuart Hall MCIPPdip MA PGMdip, of Payescape Limited, published in the CIPP October issue of Professional in Payroll, Pensions and Reward Magazine What are you like…
Business recovery is going to take some time, but companies are starting to prepare for regular operations to get back up and running. With employees returning to the office and…
PayRun.io was recently acquired by Payescape. Stuart Hall from PayRun.io recently spoke with PYMNTS.com regarding the future of API solutions and payroll. Centuries-old banks have been operating on decades-old infrastructure,…
Managing client accounting can be challenging, but with careful planning and review of current practices, you will be able to identify areas for improvement, plans for the future, and create…
Payroll management is not easy – there are new changes each year, compliance requirements, and filing deadlines for HMRC. How can you make payroll less cumbersome while paying employees on-time…
Managing payroll for a business is no easy task, and with so many payroll solutions in the marketplace it gets even more complicated. Before you skip the fine print and…
Beginning in April 2020, changes are coming for off-payroll working rules (IR35) from HMRC. Businesses currently utilising personal service companies, agencies, and other intermediaries will need to identify the employment…
Accountants often spend too much time focused on client payroll, which leaves little time to help clients with more important strategic financial services. Simplifying monthly payroll processing can save resources…
Accountants help their clients manage financial records, taxes, and audits, and also provide guidance on best practices, reducing costs, and enhancing profits. As payroll regulations and compliance get more complicated…
Human Resources teams face many challenges each year. Managing employment law changes, compliance requirements, and other company initiatives often leaves no time or resources for employee engagement and retention efforts….
Managing payroll is not an easy task, and each year regulations are added or changed, making it increasingly difficult to manage payroll without a technology solution. But with so many…
The PAYE Modernisation Project has made the most significant changes to the Pay As You Earn system since its inception in 1960. Beginning 1 January 2019, employers will now have…
Payroll laws are complicated – especially when it comes to managing worker hours, holiday pay, and national minimum wage requirements. With new legislation introduced earlier this year, employers must now…
There are many steps (and a large stack of paperwork) required to set up employees for payroll. Penalties for incorrect processing of payroll can be severe, and no one wants…
This year had many changes to data security and privacy laws with the new GDPR regulations implemented in May. Many companies focused on upgrading systems and policies to protect customer…
After more than 2 years, the changes to the General Data Protection Regulation have finally arrived. Beginning May 25, a range of new data protection and privacy regulations will go…
Processing payroll can be a time consuming and bothersome aspect of accounting. If you are searching for ways to become more of an advisor to your clients, and get away from…
When people think of theft in the office, they may consider taking home some paper or pens, or maybe using the copy machine. But theft by employees in the UK…
Taxable benefits, commonly known as ‘Benefits in Kind’ are expenses and benefits provided to employees by their employers. Most BIK’s (Benefits in Kind) need to be reported to HMRC, unless…
Keep Your Clients Happy without Losing Your Mind Payroll has historically been a painful piece of the Accounting business. Manual entry, time cards, trying to keep track of legislative changes…
Compliance is a concern for every type of business, but some companies find it can be difficult to implement and maintain. Employers have specific obligations to their employees, and must…
Payescape Limited is authorised by the Financial Conduct Authority under the Payment Services Regulations 2017 (register number 821826) for the provision of payment services.
