Payroll Solutions for Retail

Managing payroll in the retail sector presents unique challenges. From part-time staff to fluctuating seasonal demands, payroll management must be efficient, accurate, and compliant with regulations.

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Payroll Solutions for Retail

The Importance of Payroll for Retail Businesses

As an employer, it’s essential to have a reliable payroll solution that not only processes payments but also ensures compliance with the latest UK employment laws.

Accurately handling payroll for various teams in the retail sector is essential for not only preventing costly mistakes, including minimum wage laws, tax deductions, and pension contributions.

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5* Service & Support

Fully Managed Software

ISO 27001 Certified

HMRC Recognition

BACS Approved

Payroll processes are important for retailers as they ensure staff are paid accurately and on time, help maintain legal compliance to avoid fines, and support employee satisfaction meaning they are paid on-time and correctly. Errors in payroll can create mistrust among employees, reduce productivity, and may even lead to legal action.

Cloud-Based Payroll Software

Cloud-based payroll software operates by utilising cloud computing technology.

Managed Payroll Services

Opt for a fully managed payroll service by outsourcing the entire payroll process to PayEscape

Integrated HR and Payroll

PayEscape’s integrated HR and payroll software combines powerful HR functionality with robust payroll capabilities.

Payroll Software for Retail

Investing in payroll software specifically designed for retail automates many time-consuming tasks and reduces errors:

Automated tax calculations: Ensures that PAYE (Pay As You Earn) tax and National Insurance contributions are calculated correctly.
Integration with time management systems: Tracks working hours and attendance, ensuring accurate wage calculations for part-time and shift workers.
Pension auto-enrolment: Simplifies the process of enrolling eligible employees in pension schemes and managing contributions.
Accurate wage processing: Ensures employees are paid the correct amount, factoring in overtime, bonuses, and commission.
Compliance monitoring: Automatically updates with the latest legal requirements, such as changes to National Insurance or pension rules, ensuring ongoing compliance.
Efficient payroll processing: Automates the calculation of wages, deductions, and tax liabilities, reducing manual errors.
Real-time payroll processing: Enables timely payments, even with frequent staff changes.
Holiday and leave management: Automates holiday pay calculations, including statutory leave entitlements.
Integration with HMRC: Ensures that payroll data is automatically submitted to HMRC through RTI (Real Time Information) submissions, avoiding penalties for late or incorrect filings.
Real-time reporting: Provides up-to-date reports on payroll expenses, helping employers monitor costs and make informed business decisions.
Employee engagement: Ensures that employees receive their wages accurately and on time, improving morale and reducing turnover.
Customisable reporting: Generates detailed payroll reports, which can be tailored to provide insights into specific areas, such as department costs or individual employee expenses.

Need help to understand what solution is best for your business?

Speak with our expert team today on 028 2764 1060

HR & Payroll Resources for Retailers

Managing human resources alongside payroll can be challenging, especially in the fast-paced retail sector with new hires and short term contractors on a regular basis. Retailers often face high staff turnover, seasonal recruitment, and varying work patterns. Integrating HR with payroll software can streamline the management of both processes.

UK payroll laws retailers need to know

In the retail sector, staying up-to-date with UK payroll laws is essential for compliance and avoiding penalties. Key areas for retailers include:

National Minimum Wage (NMW) and National Living Wage (NLW)

Retailers must pay employees the appropriate rate based on age and employment type. As of April 2024, the NLW applies to all workers aged 21 and over, with increases planned to meet 67% of median pay by 2025. The current NLW is £11.44, with projections suggesting an increase to approximately £11.89 in 2025, depending on economic conditions​​.

Holiday Pay Entitlements

All retail employees, whether full-time, part-time, or zero-hour, are entitled to holiday pay based on their average weekly earnings and hours worked over the last 52 weeks. It’s essential to calculate this accurately to comply with UK law and avoid disputes​. HMRC frequently updates its guidance, so retailers should regularly review HMRC’s official resources to maintain compliance and address any sector-specific obligations they may face.

Pension Auto-Enrolment

Retailers must automatically enrol eligible employees in a workplace pension and make regular contributions. The minimum contribution requirement remains at 8% of qualifying earnings, with the employer contributing at least 3%​.

PAYE and National Insurance Contributions (NICs)

Employers are responsible for accurate tax and NIC deductions from employee wages, which must then be submitted to HMRC. Recent government adjustments, like NIC rate cuts in 2024, may affect payroll costs, but retailers must ensure they follow the latest guidance to remain compliant.​

Benefits of HR & payroll resources integration for retailers

Employee self-service: Staff can access payslips, request leave, and update personal information through an online portal, reducing the administrative burden on HR teams.
Centralised data management: A single system for HR and payroll reduces duplication of data entry and the risk of errors.
Compliance management: Integrated systems help retailers keep track of employee rights and entitlements, such as statutory sick pay and holiday allowances.
Time-saving automation: Automating tasks such as employee onboarding, timesheet approvals, and payroll calculations saves valuable time for HR teams.

Switch to cloud-based Payroll software

By choosing the right payroll software and systems, retailers can streamline their payroll processes, reduce errors, and focus on growing their business. Switch to PayEscape’s payroll software for your business and experience payroll solutions designed to meet the specific needs of your sector with the tools needed for seamless payroll and HR management.

Book your free demo now.

Need help to understand what solution is best for your business? Speak with our expert team today on 028 2764 1060

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Using our cloud-based software we manage all aspects of your payroll process. From calculating your payroll taxes and filing with HMRC to managing all components of auto enrolment and so much more. Whether it’s reimbursement or pre-tax benefits we’ve got it covered.

Our HR platform lets you manage all aspects of your HR administration. With HR Escape can approve and monitor holiday, record working time and calculate wages, allocate time and staff expenses to clients, projects, and activities, and much more.

Our software powered by UKG includes the latest technology and tools to keep your employee time and attendance streamlined and simple. Coupled with powerful reporting tools it greatly enhances your management analysis while minimising overpayments and compliance risk.

“As a customer I felt fully supported, valued and confident that Timescape & Payescape were the right provider for our needs. I would have no trouble in recommending both services to friends, customers and suppliers. With their support all of our staff were paid and on time.”

Kelly Alison

“Customer service with Payescape is brilliant. All the staff are so helpful and efficient and provide a great service. I would recommend to anyone who isn't experienced in payroll, as it makes the payroll process very quick and easy.”

Viking Direct

“PayEscape are one of the best! Having used some of the many other payroll companies out there over the years, I can honestly say they are without a doubt one of the most attentive, helpful and inventive. There is always someone on hand to help and quickly get any issues resolved in good time!”

Yves Mathurin

“The move across was made easy with a dedicated team member to help with any queries and training. Customer support replies to queries quickly and the system is straightforward to use. It is so much better than our previous provider.”

Leatherhead

“Set up and onboarding was relatively easy with a great team always available to support and guide along the way. System is easy to navigate and use even for someone like me who has not previously had any experience of processing payroll”

Robert Baillie

“My experience with Payescape has been, and continues to be, outstanding. Having first used their services in a previous employment, Payescape were the 'goto' Payroll & HR provider for my new company. All the staff are knowledgeable, helpful and professional and I would have no hesitation in recommending them.”

Ann Harding
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