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8th April 2024

7 Ways To Successfully Execute Onboarding Staff

A smooth onboarding process should ensure your staff feel welcomed into the business. An effective onboarding strategy will also introduce employees into your company culture and any resources they need to be successful within your company. This will help you attract and retain new staff and improve productivity. Here are a few ways you can successfully execute onboarding your staff.

1. Preboard new employees

The preboarding process should get your employees excited about working with you. It’s a great time to give them information about their job role and any potential company merchandise. This could be something like a welcome pack including a water bottle, notepad and pen.

It’s also a great opportunity for them to ask any questions they may have before their first day.

2. Complete paperwork as soon as possible

Completing paperwork as soon as possible allows a new employee’s first day to run smoothly and gives them the opportunity to get involved with more interesting activities and tasks. Paperwork that could be completed ahead of time, includes:

● Tax forms.

● Employment contracts.

● Understanding whether they’re on a student loan repayment plan.

This information could be completed electronically and securely ahead of time to promote good communication from the get go. This helps your payroll team better prepare for new hires, ensuring they’re paid correctly and within a timely manner with no hiccups. The last thing you want to do is incorrectly pay or not pay new staff at all as this could taint their experience within your company.

3. Assign a mentor

Assigning a mentor allows new hires to ask any questions or raise any concerns. They can also be positive role models that help guide them through their employment journey within your company.

You could also include job shadowing so that new staff can see how the company works and learn any important processes relating to their job role, allowing the transition from new hire to established employee to go smoothly.

4. Make the first day interesting

A new staff member’s first day should be interesting and show them what to expect throughout their employment journey with you. Introductions to key staff members and stakeholders should be made so they can get to know who they’ll be working with.

You could also talk through or conduct a presentation on your company values, expectations, benefits and any other key information new staff may need to know.

While it’s important for all critical information to be shared, you’ll also want to make the day engaging and interactive, as no one wants to sit through presentations all day. You could offer office tours, activities and icebreakers. Delivering all essential information on or before the first day as well as making introductions to colleagues can make staff feel less overwhelmed and excited to work in your company.

5. Gradually introduce work

Starting a new job can be daunting. Gradually introducing work can help new staff members settle into their role without worrying about having too many tasks.

Assigning initial tasks that align with their current skills will improve their confidence and help them understand their responsibilities. As they get used to their role their workload can be increased, helping them develop new skills and progress in their career.

6. Organise regular check-ins

It’s important that regular check-ins are provided to give staff the opportunity to ask any questions and raise any concerns. Check-ins can take place weekly, monthly or quarterly and can help managers understand whether their new team members are settling into their role or if they need any further support. This can also be great opportunity to undertake any training or answer any questions.

Providing regular check-ins can make the difference between having a productive member staff or someone who may leave early on.

7. Be flexible

While it’s great to have the onboarding process mapped out, it’s important to include some flexibility. For example, do you have something in place if your staff member can’t come into their onboarding meeting or training at the last minute? Can it be rearranged or can it be completed online? This will reduce the likelihood of both managers and employees getting stressed.

Successfully onboarding new staff with Payescape

At Payescape, we enable you to successfully onboard your staff with no issues. Our software is designed to automate tasks such as tax calculations, reporting and salary payments, ensuring your processes are completed in line with government rules and regulations. All you need to do is input your staff member's details, such as their full name, address, tax code and salary and we’ll do the rest!

So what are you waiting for? Get in touch with Payescape today to see how we can help you successfully onboard new staff.

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