The Benefits of Integrating Time and Attendance, HR and Payroll Software In Remote Work

Remote working is becoming increasingly popular, especially since the Covid 19 pandemic. During the lockdowns, many people got used to working in the comfort of their own home, making them reluctant to work in the office multiple days a week. As a result, businesses have had to adapt to meet the preferences of their current and potential employees, as remote working has become a necessity rather than a nice to have when applying for roles.

Those who aren’t adapting may find themselves falling behind in terms of hiring exceptional talent that can drive their business forward. This is where integrating time and attendance, HR and payroll software comes into play. It helps many businesses easily manage their staff in a way that makes remote working possible.

So whether you’ve already implemented remote working policies or you’re wondering whether you should, this blog will explore the benefits of integration for your business and your staff.

1. Everything is stored in one centralised location

When time and attendance, HR and payroll software are integrated your data is centralised, making it easy to access important information quickly. This is a particularly attractive benefit for those still undertaking manual data entry as they’ll no longer need to trawl through loads of spreadsheets. This also reduces the chances of information being duplicated, minimising the number of errors being made.

Integrated software often stores data in the cloud, making it easy for all staff to access information, from anywhere at any time on any device. This is particularly beneficial for companies looking to implement remote working policies as it allows all staff to access information, complete their tasks and record their time no matter their location.

2. It streamlines processes

When you integrate your time and attendance, HR and payroll software it’s easier to streamline your processes as access to data is seamless and can be used to simplify internal and external processes. For example, when your team can quickly access information relating to time and attendance, HR and payroll they can use it to ensure tasks are completed effectively and efficiently. Time and attendance records can be used to see the hours staff have worked and whether they align with their contract. This information can then be used to ensure your employees are being paid correctly and for the time they’ve worked.

This is particularly useful for remote workers as they can record their working hours in real time where managers can track how long it takes them to complete particular tasks. This allows thorough reviews to be undertaken to see whether processes need improving or not.

Encouraging employees to record their time also deters them from committing time theft as they’ll be aware of clear time and attendance policies and understand that their logs will be reviewed and audited.

3. Enhanced data security and compliance

Integrating your HR, payroll and time and attendance software is a great way to enhance your security and compliance, as many software stores your data on secure databases or in the cloud. This helps protect you against data breaches, cyber-attacks and identity theft. It can also help businesses stay compliant with the latest rules and regulations and GDPR legislation, making sure you keep your staff happy and avoid the consequences of non-compliance. This could include fines, penalties and business closure.

When remote working is implemented it’s common for a main concern to be whether the business can remain compliant. By integrating your software it can ensure compliance is kept as it’ll be stored in line with legislation. This gives businesses and their employees peace of mind that their information is protected, no matter where they’re accessing it from.

Integrating your time and attendance, HR and payroll software with Payescape

At Payescape we have the ability to integrate our time and attendance, HR and payroll software, where you’ll benefit from:

• Improved efficiency - We help you eliminate manual tasks and heavy data management that come with in-house payroll.

• Cloud-based software - This allows you to access data from anywhere at any time from any device. This is especially useful for companies with remote workers in a variety of locations.

• Improved retention - Our time and attendance software allows you to keep track of employees' appraisals and one-to-ones. This helps you engage with staff and positively impact their development.

• Enhanced insights - We provide detailed reports that allow you to take a proactive approach to people management and business processes.

• Prevention of time fraud - We remove manual processes and overtime documents that can be easily abused.

• Achieved compliance - We ensure your employee records are accurate and keep you compliant.

If you’re looking to integrate your time and attendance, payroll and HR software get in touch with us to see how we can help.