Absence & Leave Management Software

Effortlessly manage employee leave, sickness, and absences with PayEscape’s powerful absence and leave management, a feature a part of our time and attendance software. Automate time-off requests, track absences in real-time, and gain full visibility across your workforce all from one easy-to-use system.

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What is absence and leave management software?

Absence and leave management software helps businesses track, approve, and record all types of employee absences, including holidays, sickness, parental leave, and unpaid time off. It streamlines the entire process of managing leave of absence, reducing manual admin, avoiding scheduling conflicts, and ensuring compliance with company policies and UK legislation.

Whether you’re dealing with recurring sick days or planning around annual leave, a robust leave and absence management system gives you the control and data you need to plan effectively and keep your business running smoothly.

Trusted by Leading UK Businesses

We’re proud to support organisations across a wide range of sectors, from healthcare and hospitality to finance and retail. Our clients rely on us for accurate, compliant, and scalable payroll, HR, and time solutions. Join the businesses who trust PayEscape to keep their teams paid, protected, and performing.

Managing Leave of Absence? There’s a Smarter Way

A robust absence and leave management system doesn’t just store data, it actively supports HR
and line managers by automating, streamlining, and enforcing time-off processes.

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Integrated with HR and payroll for full visibility

Track time, check leave, and request absence in seconds.

PayEscape’s absence and leave management software integrates seamlessly with our HR and payroll platforms, so you get one single source of truth for your workforce data.
When employees take leave, the system automatically updates their HR records and ensures accurate pay calculations.

This removes the risk of overpayments, missed deductions, or manual errors – saving time and reducing compliance risk. With full integration, your team can:

View absence data alongside payroll and performance records
Sync holiday accruals and sick pay entitlement in real-time
Avoid manual data entry between systems
Manage employee leave with full context

By managing leave and absence management within a unified platform, your HR and payroll teams work smarter – not harder.

System checks for conflicts: The software cross-checks the request against current team schedules and workload plans to prevent understaffing or overlap.

Manager approves or declines: Managers are alerted instantly, with all relevant data at their fingertips – including entitlement balance, previous absences, and team availability.

Real-time reporting: Absence data is collected and displayed in dashboards and reports, helping HR track trends and identify problem areas, such as recurring short-term sick leave.

HR and payroll update automatically: Once approved, the system records the absence and updates the employee’s leave balance. If integrated, payroll is automatically adjusted in line with sick pay rules, unpaid leave, or statutory entitlements.

Employee requests time off: Through the self-service portal, employees can request holidays, sick leave, or other types of absence. They can attach doctor’s notes or other documentation where required.

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Key features of our absence and leave management system

Our cloud-based leave of absence management software is designed for growing businesses that want to reduce admin, stay compliant, and keep teams productive. Here’s what you get:

Real-time absence tracking: Gain immediate visibility of employee availability with real-time dashboards. Our system records every type of absence and updates automatically, giving managers accurate, up-to-date information at all times.

Custom leave policies: Set up custom rules for annual leave, carry-over, paid and unpaid time off, sick leave, and more. Our absence leave management software adapts to your specific business policies and contracts.

Absence calendars and conflict alerts: Visual calendars show team availability at a glance. The system automatically flags conflicts or potential coverage issues to avoid understaffing or operational disruption.

Integration with payroll and HR: Ensure accuracy across payroll and HR records by integrating your absence and leave management with PayEscape’s full suite of solutions. One centralised system, no duplicated data, no errors.

Self-service employee portal: Allow employees to request leave, upload medical documentation, and view their remaining holiday entitlement through a secure online portal – reducing HR workload and speeding up approvals.

Manager approval workflows: Streamline your approval process with configurable workflows. Managers receive instant notifications and can approve or reject leave requests in a few clicks.

Reporting and analytics: Generate detailed reports on absence trends, leave balances, and employee time off. Our leave and absence management software helps you make data-driven decisions and spot early signs of absenteeism.

Improve employee satisfaction: Employees want clarity, autonomy, and fairness. With PayEscape’s absence and leave management system, they can view their balances, track approvals, and access their records instantly – without chasing HR.

Ready to simplify your absence leave management?

Book a demo with one of our specialists and see how PayEscape’s software can support your business. Contact us today to learn more about our absence and leave management software, or speak to our team about integrating it with your HR and payroll systems.

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PayEscape delivers more than just software

We provide a fully supported platform designed around the needs of UK businesses. Our cloud-based system is built to scale with your company, whether you’re managing a small team or a complex, multi-site workforce.

We offer UK-based customer support, fast implementation, and tailored onboarding to help you get started quickly. The platform is secure, compliant, and fully customisable to your organisation’s leave policies and workflows.

Our customers rely on us for reliable functionality, reduced admin workload, and deeper visibility into absence trends. When it comes to leave of absence management, we combine automation with insight to help you stay in control and ahead of compliance requirements.

What our customers are saying

“As a customer I felt fully supported, valued and confident that Timescape & Payescape were the right provider for our needs. I would have no trouble in recommending both services to friends, customers and suppliers. With their support all of our staff were paid and on time.”
Kelly Alison

“We've had a fantastic experience with PayEscape. Their platform is user-friendly, and payroll processing is quick and accurate every time. The team is always responsive and helpful, addressing any questions promptly. Highly recommend to any business looking for a reliable payroll solution!”
Cara McIntyre

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“Kerry Anne is always a pleasure to work with, a great support and always friendly and happy, resolving all issues I throw at her ! even if its in her own time, which is most appreciated.”
Venetia Heaney

“Our transition to Payescape was seamless. The implementation team were amazing. Would highly recommend this company if you are thinking of outsourcing your payroll.”
Gemma McLoughlin

“PayEscape are one of the best! Having used some of the many other payroll companies out there over the years, I can honestly say they are without a doubt one of the most attentive, helpful and inventive. There is always someone on hand to help and quickly get any issues resolved in good time!”
Yves Mathurin

“Payescape is a valuable asset to any firm. The instant support with high quality technical knowledge has been a key partner to our fast growing firm. Cannot recommend Payescape enough!”
Georgio Anastasi

“witching to Payescape was a smooth and hassle-free process from start to finish. The whole setup was straightforward, and the transition went off without a hitch. I have to give special thanks to Shannon, my implementation account manager, who was absolutely excellent throughout. She was responsive, knowledgeable, and made the entire onboarding experience feel easy and stress-free.”
Above Line Ltd

“Set up and onboarding was relatively easy with a great team always available to support and guide along the way. System is easy to navigate and use even for someone like me who has not previously had any experience of processing payroll”
Robert Baillie

“My experience with Payescape has been, and continues to be, outstanding. Having first used their services in a previous employment, Payescape were the 'goto' Payroll & HR provider for my new company. All the staff are knowledgeable, helpful and professional and I would have no hesitation in recommending them.”
Ann Harding

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