Time and attendance
software features

Modern Time and Attendance Features

Businesses are moving away from spreadsheets and fragmented processes in favour of tools that provide visibility, control, and insight. Clock in and out functionality is now just one part of a much wider system. Employees can clock in via desktop, tablet, or mobile. Managers can view attendance at a glance. And HR teams can run reports to identify trends and risks.

You can track employee attendance from anywhere, view patterns of lateness or absenteeism, and automate payroll-ready timesheets. With automated time tracking, human error is no longer a factor. Modern time and attendance software integrates directly with payroll and HR. When hours worked, absences, leave policies, and pay are all aligned, your business saves time, prevents mistakes, and stays compliant without extra effort.

Employee Self-Service

Employee self-service gives your team direct access to their attendance records and schedule. Staff can clock in and out via mobile, desktop, or kiosk. They can also view their timesheets, check leave balances, and submit absence requests.

This approach reduces admin for HR and improves accuracy. Instead of chasing approvals or requesting balance checks, employees have everything they need at their fingertips.
For businesses with remote or mobile teams, this feature keeps attendance data consistent and visible no matter where work takes place.

Timesheets: Payroll Counters

Our timesheets are fully automated. The system captures clock-in and clock-out times in real time and creates payroll-ready data without manual input. It calculates standard hours, overtime, breaks, and absences accurately and consistently. Payroll counters are built into the system to track exact hours worked.

This means no one needs to calculate totals by hand. There is no need to chase missing timesheets or check for data entry errors. Every second is accounted for and every shift logged, even across multiple departments or locations. The result is a faster, more accurate payroll process and fewer disputes about hours worked
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Absence & Leave Management

Tracking leave becomes much easier when it is built into the time and attendance system. Employees can request time off through their self-service dashboard. Once approved, the absence is logged in real time and appears in the schedule.

Managers have full visibility of who is working and who is off on any given day. This makes it easier to plan rotas, arrange cover, and avoid overbooking. All leave types can be recorded, from annual leave to sick leave and everything in between. The system also helps HR track usage and monitor patterns of absenteeism.

Auto-Timesheet Approvals

Approving timesheets manually can become a bottleneck. Our system allows for automatic approvals based on rules you set. If an employee’s hours match their contracted schedule, the system approves it automatically. If there is overtime, missed time, or an anomaly, the system flags it.

This saves managers from reviewing every submission and speeds up the payroll process without compromising accuracy. It also ensures that unusual entries are reviewed before they become payroll issues.

Scheduling & Workforce Management

Efficient scheduling is essential for workforce productivity, compliance, and employee satisfaction. As an intuitive scheduling solution that helps businesses of all sizes take control of their workforce planning. With intelligent automation and drag-and-drop functionality, managers can quickly create optimised, cost-effective schedules.

The system also provides real-time visibility into staffing coverage, helping to reduce compliance risks and avoid costly errors such as overstaffing or missed shifts. Employees benefit from mobile access, giving them the flexibility to view, request, or swap shifts on the go—improving engagement and reducing scheduling conflicts.

Analytics

Time and attendance analytics give you a clear view of how your workforce is performing. You can spot trends like repeated lateness, high levels of absence, or consistent overtime. This allows you to address issues before they escalate.

You can also forecast future staffing needs more accurately. With real-time data at your fingertips, decision-making becomes proactive rather than reactive.
These insights are especially valuable for managers and HR teams who need to report on workforce trends or compliance across departments.

Compliance

Staying compliant with UK labour laws is critical. Our software is built to support working time regulations and help you avoid the risks associated with non-compliance.
Our software tracks working hours, breaks, and rest periods automatically. If something is missed or falls outside of the required limits, the system raises alerts.

It also maintains detailed records of time worked and leave taken. These records provide a clear audit trail, protecting your business in the event of a dispute or inspection. This kind of built-in compliance saves time and provides peace of mind for HR and operations teams alike.

Why Use a Feature-Rich Time Attendance System?

A proper system helps prevent time theft and buddy punching. It empowers employees to take responsibility for their schedules. It gives managers better insight and control. Most importantly, it supports fair, accurate, and lawful working practices. Time and attendance systems have become essential for businesses looking to stay competitive, compliant, and efficient.

PayEscape offers a cloud-based time and attendance solution that integrates directly with our payroll and HR software. Everything works together in one simple platform.
You can access it from any device, anywhere. We designed the platform for UK businesses of all sizes. Whether you are managing a small team or a large, dispersed workforce, our software grows with you.

What is included in time and attendance software?

Time and attendance software features vary by provider, but core functions typically include: