Time and attendance software helps businesses improve efficiency, reduce labour costs, and stay compliant with employment regulations. By tracking employee hours accurately, it eliminates manual errors, reduces time theft, and allows HR teams to focus on strategic goals rather than admin tasks.
For businesses managing hybrid or shift-based workforces, time and attendance software ensures consistent attendance data across departments, locations, and job roles. This improves scheduling accuracy and helps control payroll costs by preventing overpayments, unapproved overtime, or buddy punching.
The real-time visibility provided by time and attendance software gives employers the insight needed to make informed decisions. From improving resource allocation to spotting absenteeism trends, it enables smarter workforce planning and cost control.
What is time and attendance software?
Time and attendance software is a digital workforce management system used to track employee working hours, breaks, lateness, and absences. It automates how employees clock in and out of work, often through methods such as facial recognition, mobile apps, or physical terminals. This software is designed to ensure legal compliance, streamline payroll, and maintain visibility over attendance patterns.
Instead of relying on paper timesheets or manual processes, time and attendance software offers digital accuracy and instant data availability. It integrates with payroll systems, making it easier for employers to generate error-free payslips and avoid HMRC penalties for incorrect time tracking.
Whether your staff are remote, office-based, or work on a rota, time and attendance software provides a centralised solution for managing employee hours across your organisation.
What are the main benefits to attendance software?
- Accurate tracking: Automatically logs start and end times, reducing timesheet errors.
- Payroll integration: Links directly with payroll systems to generate accurate, compliant pay runs.
- Reduced time theft: Stops buddy punching and unapproved overtime by using secure login methods.
- Absence management: Flags absenteeism, lateness, and sick days for better people planning.
- Cost control: Helps prevent unnecessary overtime and overstaffing by improving shift management.
- Legal compliance: Ensures adherence to Working Time Regulations and employee rights.
- Productivity insights: Highlights workforce trends and performance issues.
By replacing outdated attendance logs with real-time software, employers save time, cut costs, and gain complete visibility over employee attendance.
What is included in time and attendance software?
Clock in clock out software
Digital punch-in systems via mobile, desktop, or biometric devices. These systems eliminate manual input, reduce the risk of buddy punching, and ensure accurate time tracking for payroll processing.
Scheduling tools
Allows managers to build and manage rotas, assign shifts, and adjust schedules in real-time. This improves staff availability, ensures coverage, and reduces shift conflicts or unplanned overtime.
Absence tracking
Records sick leave, holiday requests, and other absences. This enables better planning, transparency in approvals, and monitoring of leave balances.
Reporting and analytics
Provides detailed reports to monitor punctuality, lateness, overtime, absenteeism, and trends across departments or teams. Employers can use this data for performance reviews and compliance audits.
Payroll integration
Automatically syncs with payroll systems to ensure accurate, timely, and compliant pay calculations. This reduces manual work and helps prevent overpayments or underpayments.
Mobile access
Allows remote or field staff to check in and out from their smartphones. It also gives employees access to schedules, leave balances, and shift notifications from anywhere.
Access control
Restricts physical entry to premises based on job role, working hours, or shift schedules. It enhances security and ensures only authorised personnel access specific areas.
What time attendance software do we offer?
At PayEscape, we provide advanced time and attendance software through our partnership with UKG. Our solution is fully cloud-based and built to give businesses control, visibility, and accuracy when managing employee hours.
Designed to integrate directly with our payroll and HR platforms, PayEscape’s time and attendance software ensures a seamless end-to-end experience. Whether you’re looking for a digital clock in clock out software system, mobile check-ins, or automated scheduling tools, our software delivers reliable, scalable performance.
You can manage shift changes, approve time off, and view attendance data in real-time. Whether you have office staff, remote teams, or shift-based employees, our time and attendance solution is customisable to your workforce needs.
Face recognition software
PayEscape’s time and attendance software includes optional facial recognition capabilities. This biometric technology ensures secure, touch-free clock-ins that eliminate buddy punching and enhance workplace security. It’s especially useful in environments where hygiene or identity verification is a priority, such as healthcare, hospitality, or manufacturing.
With facial recognition integrated into the system, employees clock in using a registered face scan. This creates a digital timestamp, which is stored securely and linked to payroll. No passwords, cards, or manual entries are required.
Our facial recognition feature is part of our time and attendance solution, powered by UKG, and fully integrates with payroll and HR platforms.
Clock in clock out software
PayEscape’s clock in clock out software enables employees to log their working hours digitally, either through mobile, desktop, or biometric terminals. This replaces paper timesheets or manual punch cards and ensures a secure, accurate attendance log.
Our software supports real-time clocking, GPS tagging, and shift-specific rules, meaning you can manage punctuality and monitor staff availability across locations. It also detects anomalies, such as early or late check-ins, and alerts managers when intervention is needed.
This clocking functionality is ideal for businesses with flexible schedules or remote workers. It ensures employees are paid accurately while managers can track hours from a single dashboard.
Mobile access software
Our time and attendance platform includes full mobile access software features, allowing employees to clock in and out directly from their smartphones. This is ideal for businesses with remote, hybrid, or field-based teams.
With mobile access, staff can:
- Check their schedules
- Submit holiday requests
- Clock in using geolocation
- Receive shift alerts and reminders
Managers can approve leave, monitor live attendance, and make schedule changes on the go. PayEscape’s mobile functionality ensures flexibility and accountability, wherever your teams are located.
Access control software
Our integrated access control software feature restricts physical entry to authorised personnel based on attendance rules. You can assign access by role, department, or shift, ensuring that only scheduled employees can enter specific areas.
Ideal for facilities with sensitive data, valuable stock, or safety-critical zones, access control enhances security and compliance. It also helps enforce punctuality, as employees can only access premises during their assigned shift windows.
This system is part of our broader time and attendance solution. It can be used alongside biometric check-ins and is fully linked to our payroll and HR software for a unified compliance strategy.
Get in touch
If you’re looking for a reliable, UK-based time and attendance software provider, PayEscape offers a comprehensive solution tailored to your business needs. Whether you need a simple clock in system or an advanced suite with mobile access, facial recognition, and access control, we can help.
Our software integrates directly with payroll and HR, giving you a complete workforce management solution. With UK-based support and scalable features, it’s ideal for growing businesses looking to reduce admin, cut costs, and gain real-time insight into employee attendance. Contact us today to request a demo or speak to a member of our team.
