What is People Planning & Costing

What are People Planning & Costing Services

People planning and costing is a strategic HR function that helps businesses manage workforce budgets, optimise staff deployment, and improve employee productivity. It ensures companies have the right people, in the right roles, at the right time, while keeping payroll costs controlled and aligned with business goals.

Businesses Need People Planning & Costing

Businesses stay in control of costs with real-time payroll and workforce tracking, avoiding budget overruns. Without a structured approach to people planning and costing, businesses risk financial inefficiencies, overstaffing, or skill shortages that affect performance.

Businesses with strong people planning can increase efficiency, reduce turnover, and maintain workforce stability. By integrating workforce planning with payroll and time and attendance, businesses can track labour expenses, forecast staffing needs, and align human resources with financial planning.

How People Planning & Costing Works

Effective people planning and costing involve data-driven HR strategies, real-time workforce insights, and automated processes that link staffing decisions to financial outcomes. The process includes:

Workforce Analysis: Identifying skills gaps, staff shortages, and overstaffing issues.

Employee Development & Training Plans: Ensuring employees have clear personal development plans to improve skills and productivity.

Cost Forecasting: Estimating future payroll expenses based on workforce changes and business growth.

Time & Attendance Tracking: Monitoring work hours, absenteeism, and overtime to control labour costs.

Payroll Integration: Ensuring accurate salary calculations based on working hours, bonuses, and employee recognition plans.

Compliance Management: Aligning workforce costs with employment laws, employee rights, and company policies.

Need help to understand what solution is best for your business?

Speak with our expert team today on 028 2764 1060

HR Features for Workforce Planning

PayEscape’s HR software helps businesses plan and develop their workforce with customisable training and personal development plans, ensuring employees gain the skills they need to grow. Performance improvement plans provide clear steps to address underperformance, while employee recognition plans reward top performers and boost engagement. Wellness plans support mental and physical health, helping to create a more productive and motivated workforce.

Added Payroll & Time and Attendance Integration

Payroll and time tracking work seamlessly together, so salaries always reflect actual hours worked, bonuses, and deductions. Automated leave and absence tracking eliminates payroll errors, and shift scheduling tools prevent unnecessary labour costs by ensuring the right people are in the right place at the right time.

HR Consultancy & HR Services from PayEscape

Beyond software, PayEscape offers expert HR consultancy and support to help businesses implement effective workforce planning strategies. Services include:

Workforce Strategy Development: Tailored plans to optimise staff deployment.
Compliance & Employment Law Guidance: Ensuring payroll and HR policies align with legal requirements.
Training & Development Plans for Employees: Helping businesses create structured learning and career progression paths.
Employee Performance Management: Implementing performance improvement plans for employees to drive results.

By combining technology with expert HR support, PayEscape helps businesses streamline workforce management, control costs, and enhance employee performance.

HR Software

Simple to use Human Resources management software
Our HR platform lets you manage all aspects of your HR administration. You can approve and monitor holiday, record working time and calculate wages, allocate time and staff expenses to clients, projects, and activities, and much more.

HR Software

HR Consultancy

Manage your Human Resources with confidence
Have confidence managing complex employment issues by utilising our HR Consultancy Service. Our CIPD certified professionals can provide all aspects of HR advice, document templates and help implement compliant processes.

HR Consultancy

Need help to understand what solution is best for your business?

Speak with our expert team today on 028 2764 1060

What our customers are saying

“As a customer I felt fully supported, valued and confident that Timescape & Payescape were the right provider for our needs. I would have no trouble in recommending both services to friends, customers and suppliers. With their support all of our staff were paid and on time.”
Kelly Alison

“We've had a fantastic experience with PayEscape. Their platform is user-friendly, and payroll processing is quick and accurate every time. The team is always responsive and helpful, addressing any questions promptly. Highly recommend to any business looking for a reliable payroll solution!”
Cara McIntyre

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“Kerry Anne is always a pleasure to work with, a great support and always friendly and happy, resolving all issues I throw at her ! even if its in her own time, which is most appreciated.”
Venetia Heaney

“Our transition to Payescape was seamless. The implementation team were amazing. Would highly recommend this company if you are thinking of outsourcing your payroll.”
Gemma McLoughlin

“PayEscape are one of the best! Having used some of the many other payroll companies out there over the years, I can honestly say they are without a doubt one of the most attentive, helpful and inventive. There is always someone on hand to help and quickly get any issues resolved in good time!”
Yves Mathurin

“Payescape is a valuable asset to any firm. The instant support with high quality technical knowledge has been a key partner to our fast growing firm. Cannot recommend Payescape enough!”
Georgio Anastasi

“witching to Payescape was a smooth and hassle-free process from start to finish. The whole setup was straightforward, and the transition went off without a hitch. I have to give special thanks to Shannon, my implementation account manager, who was absolutely excellent throughout. She was responsive, knowledgeable, and made the entire onboarding experience feel easy and stress-free.”
Above Line Ltd

“Set up and onboarding was relatively easy with a great team always available to support and guide along the way. System is easy to navigate and use even for someone like me who has not previously had any experience of processing payroll”
Robert Baillie

“My experience with Payescape has been, and continues to be, outstanding. Having first used their services in a previous employment, Payescape were the 'goto' Payroll & HR provider for my new company. All the staff are knowledgeable, helpful and professional and I would have no hesitation in recommending them.”
Ann Harding