Most companies are using a variety of software to manage different aspects of daily operations, but when it comes time to renew licenses or upgrade, it can become a complicated situation. If your employees are resistant to change technology, it can lead to using old software or multiple systems to manage the same data. Using integrated technology can be a key to optimising operations and transforming your payroll and HR admin functions.
Employee data is mostly standard across many company functions – payroll and HR use the same data to pay employees or manage holiday and leave. But using separate systems that do not communicate with each other leads to multiple teams having to import or enter the same data, manage the data and subsequent changes, which leads to many people doing the job that one person could manage. It not only wastes resources, it can lead to errors.
When HR is onboarding a new employee, there are many aspects of the employee data that payroll also needs to use. If you have 2 teams entering the same data into different systems, there is room for error. A small address change or name change can lead to costly mistakes when it comes to reporting tax or paying an employee. If you have one system of record for your employees, there is less room for manual mistakes and it is easy to spot when an error has been made.
Lack of Reporting
Another downside of using different systems to manage employee data is the lack of reporting or access to real-time reporting. Payroll teams need to manage year-end reporting to HMRC, HR teams have to manage and report appraisals and annual reports to leadership teams. But if you don’t have access to the right data, or a way to create reporting using the data, it becomes a manual process that is inefficient and potentially incorrect. Using payroll and HR technology with customised reporting ensures your team can view payroll and HR in real-time, and provide leadership with timely reporting for future planning.
When it is time to renew or upgrade your payroll or HR technology, one key feature to look for is integrated software for both your payroll and HR admin. You also need customised reporting, and cloud-based technology so you can manage your employees from any device. Streamline your administrative functions with easy-to-use software, integrated payroll and HR admin, and customised reporting to view your employee data in real-time. Learn more about Payescape payroll and HR admin solutions
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Payescape Limited is authorised by the Financial Conduct Authority under the Payment Services Regulations 2017 (register number 821826) for the provision of payment services.