Outsourced payroll
from PayEscape

Payroll is one of the most important functions in any business. Ensuring compliance and maintaining accurate records is increasingly difficult to manage with new GDPR and regulatory changes each year. Payroll teams are often overwhelmed with manual spreadsheets and data entry errors, but combined with new regulations and the HMRC legislation Real Time Information (RTI) deadlines, things can quickly get out of control.

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What is Outsourced Payroll?

Payroll outsourcing is when you delegate your payroll operations to a third party provider specialist such as; Payescape. As an outsourced payroll provider, we’ll ensure your staff are paid accurately and on time, file any deductions and ensure you are compliant.

Is Payroll Outsourcing Right For You?

Regardless of the size of your business, payroll is a critical function of any business, especially when it comes to ensuring staff are paid on time and accurately. 

Outsourcing your payroll enables you to save time, reduce costs, and eliminate the need for staff training, as you gain access to proficient CIPP-trained personnel.

With expertise at your disposal, you don’t have to worry about staying abreast of every-changing legislation and staying compliant. 

Payroll teams spend countless hours managing payroll each month. Using manual processes and spreadsheets is not only inefficient, but can cost thousands in fines and penalties if not managed properly. Many companies turn to outsourcing their payroll to improve efficiency, free up staff to work on other priority projects, and to ensure compliance with HMRC and GDPR.

Payescape created web-based technology that manages payroll and has the ability to be integrated with HR and time management systems. PayEscape technology lets you maintain control of your data, get real-time access to your payroll costs, and gives you customised reporting each month. Personal employee data, payroll and tax information, payslips, and HMRC filing is also managed through our secure technology.

Key benefits to outsourcing your payroll with PayEscape

Improve efficiency: Eliminate the manual tasks, multiple spreadsheets and heavy data management involved with in-house payroll processing.

Expert support: Your payroll service is supported by our experienced UK team of CIPP professionals, ensuring accuracy and compliance.

Cloud-based software: PayEscape software gives you control and access your data, anytime, anywhere and on any device.

HMRC Recognition and BACS Approved: Your guarantee of compliance and peace of mind.

Flexible contract: We offer monthly rolling contracts with no long-term commitment required.

How to Transition to Outsourced Payroll

1. Evaluate In-house Processes:

Identifying internal processes that are currently used for payroll will help when you transition to a payroll outsourcing team. The PayEscape implementation team ensures all required procedures are in place before beginning payroll, and will help ensure continuity in the transition. 

2. Select a Payroll Provider:

There are many payroll providers in the UK that offer payroll services, but PayEscape offers more than just payroll. Our easy-to-use technology and CIPP-certified staff ensure payroll accuracy and compliance. e also offer solutions for HR administration and Time and Attendance that integrate with our payroll solution. We were named #1 Payroll provider for UK small business in 2018 due to our integration, payroll, and service capabilities. 

3. Determine Services to Outsource:

If your HR team is overwhelmed, you may need other services in addition to payroll. HR administration can be simplified and integrated with your payroll cost-effectively. Figuring out what services to outsource can help with the onboarding process and save time when all of your employee services are integrated.

The most intuitive, flexible, and user-friendly payroll solution on the market today.

Our outsourced payroll solution was designed to make payroll processing easy. Combining PayEscape, our leading cloud-based software and world-class service, we eliminate manual processes. This provides you peace of mind that your payroll is compliant and that your employees will be paid correctly andon time, every time.

FREQUENTLY ASKED QUESTIONS

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Will I Still Need An In-House Payroll Expert If I Outsource My Payroll?

No – you can save money on hiring a payroll administrator and let PayEscape handle the rest! We manage all aspects of the payroll process, including filing with HMRC. You don’t need a team of in-house payroll managers, just a point of contact for PayEscape if questions come up.

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Is Payroll Outsourcing More Expensive Than In-House Payroll?

Payroll outsourcing costs companies LESS than hiring payroll staff, paying benefits and pension contributions, and potential fines and penalties for non-compliance. It is more cost-effective for companies to outsource payroll so they can utilise their internal resources for strategic company initiatives and growth. 

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If I Outsource Payroll, Do I Lose Control Of My Data? What About Security?

Payroll outsourcing gives you full control over your payroll – you can make changes at any time, and get real-time reports to manage costs. Payroll technology provides advanced security measures for your employee data. All sensitive information is stored securely and our CIPP-certified staff ensures data privacy regulations are maintained at all times. 

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What If I Have a Question About Payroll, HMRC, or Auto-Enrolment?

At PayEscape, our payroll team is CIPP-certified, and you have a dedicated team member to help with any questions. If you hire a new employee, or need to make any changes, our team is here to help!

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Can I Connect My Payroll and HR Administration Systems?

PayEscape has integration capabilities so you can manage both payroll and HR administration easily and securely. Our software is accessible from any mobile device, so you can make changes on the go. We also have employee self-service portals, so employees can make changes to their address or bank account information.

What's included:

Payroll Processing

Payroll processing in line with agreed timetable

BACS transmissions for employees’ net pay and HMRC payments

Set up of new staff and P45s for those leaving

Year-end administration services including P60 processing

Deductions and calculations management

Pension management

Guaranteed on time and accurate processing

Payroll process validation and monitoring

Complete payroll related tax service including automated tax filing with the HMRC

Access and reporting

Cloud-based PayEscape payroll software

Custom report building

Access 24/7/365 from anyway and any device

Real time payroll preview

General ledger/finance system cost allocation reports integration with your accounting software

Third-party BACS payment reports (unions/AEOs/Pensions etc.)

Employee self-service: Update personal details and view online pay slips

Support

Integration into other Accounting, Time, and HR software

Platform training

World Class Customer service

Legislative updates

Advice and guidance on payroll related queries including HMRC legislation

Full implementation service

PayEscape Software only option available upon request: info@payescape.com

Want to find out more?

Speak with our expert team today on
028 2764 1060
or complete our contact form.

Onboarding with
PayEscape
couldn’t be easier

From your initial setup and implementation to ongoing day-to-day
support, we are always there to help. Our implementation process is
designed to make your migration easy and pain-free.

Welcome to PayEscape

We assign an Account Manager as your single point of contact to support you through onboarding.

Set-up

We will guide you through the migration process and data input process.

Confirmation

We will confirm set-up to your specific requirements and agree timeline for your training and first run.

Training

We will provide comprehensive training for you and your employees.

First Run

Your Account Manager will work with you to execute your first live run and ensure accuracy.

Handover

Once you are happy with your setup, we will introduce you to your HR management team who will be on hand to provide support if needed.

Additional services from PayEscape

Human Resources

Our HR platform lets you manage all aspects of your HR administration. You can approve and monitor holiday, record working time and calculate wages, allocate time and staff expenses to clients, projects, and activities, and much more.

Find out more

Time and Attendance

Our software powered by UKG includes the latest technology and tools to keep your employee time and attendance streamlined and simple. Coupled with powerful reporting tools it greatly enhances your management analysis while minimising overpayments and compliance risk.

Find out more

What our customers are saying

We are proud of our 98% retention rate and the hundreds of satisfied customers that we support. Don’t just take our word for it, find out what our customers are saying about us.

“Would highly recommend this company to anyone needing a Payroll company.”

“Payescape really have made our UK payroll processing easy.”

“I have no hesitation in recommending them as a company.”

“PayEscape has made payroll processing hassle free”

“PayEscape always provides us with a faultless service”

“PayEscape has made payroll processing so simple we actually look forward to running our payroll”

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Payescape Limited is authorised by the Financial Conduct Authority under the Payment Services Regulations 2017 (register number 821826) for the provision of payment services.

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